SELMA SIS offers a powerful built-in form builder that allows education providers to create, publish, and manage enquiry and enrolment forms directly within the platform. These fully integrated forms streamline the application process for students, remove the need for third-party tools, and ensure all submissions flow directly into the system without any manual data entry. Whether you’re a small training provider or a large institution, SELMA provides the tools to scale and simplify student onboarding.
1. Creating Enrolment Forms in SELMA
Using SELMA’s intuitive drag-and-drop form builder, users can design multi-page enquiry and enrolment forms tailored to specific programs, intakes, or events. The builder allows complete flexibility and control over the structure and content of each form, supporting a wide range of use cases:
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- Custom fields that match your internal data requirements
- Digital signature capture with IP address and timestamp logging for legal and compliance purposes
- Address lookup and postcode integration for accurate geographic data
- Upload fields for passport, ID, certificates, or other supporting documents
- Secure photo upload and verification fields
- Links to your terms and conditions or training contracts
- Logic-based form flows, where certain selections reveal additional questions (conditional formatting)
- Course and program selection for enrolment control
- Integrated payment sections via Stripe for collecting course fees directly within the form
- Auto-generated and styled PDF versions of the completed form, acting as a digital contract and stored automatically
Forms can be created not only for standard enrolments but also for private or corporate training events. Providers can configure forms for a specific event and share them with organisations, enabling businesses to enrol multiple staff members efficiently.
2. Publishing Forms
Once designed, SELMA makes it easy to publish and share forms with students or organisations. Providers can:
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- Email a direct form link to individual students or corporate clients
- Embed the form as an iframe or via HTML into their own website
- Use SELMA’s WordPress plugin to dynamically display open intakes and courses with associated enrolment forms
Each form can be configured to only allow enrolments into selected programs or specific intakes, offering full control over who sees what. This level of targeting ensures that your forms are not only visually aligned with your brand but also operationally aligned with your course offerings.
3. Filling in Forms: Prospects and Returning Students
When a prospect opens a SELMA form, they’re greeted with a clean, professional interface that guides them through the process step by step. Features include:
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- Multi-page navigation with a progress bar
- Save-and-resume functionality so applicants can return later
- Live validation to prevent missing or incorrect fields
- File upload options for compliance and identity verification
The system is especially powerful for returning students. If the entered email matches an existing student or prospect in SELMA, the form prompts the user to log in or reset their password. Once logged in, their existing details are pre-filled into the form, which reduces friction and prevents the creation of duplicate records. Students can simply update what’s changed and submit.
This ensures a smooth user experience while improving data hygiene and operational efficiency.
4. Receiving Form Submissions
Every form submission—whether a simple enquiry or a paid enrolment—triggers automatic handling within SELMA. The platform creates:
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- An enquiry or student profile with all submitted data
- An event log entry that tracks the form submission
- Alerts to the relevant users or teams
- A PDF version of the signed enrolment or contract stored under the student record
- Any required document attachments are linked directly to the profile
For paid submissions, SELMA takes it a step further. An enrolment record is automatically created, an invoice is generated, and the payment is applied to the student account immediately. This end-to-end automation eliminates the need for staff to manually process payments, raise invoices, or create enrolments.
With SELMA’s integrated form functionality, providers can modernise their enrolment workflows, reduce administrative overhead, and create a seamless, professional experience for students and partners. From enquiry to enrolment to payment—everything is handled in one place.
Ready to digitise your student onboarding? Start your free trial today and experience the difference with SELMA SIS.
