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CAECE User Story

By 4 June 2025No Comments

CAECE Transforms Student Management with SELMA SIS

 

The College for Australian Early Childhood Educators (CAECE), based in Springwood, Queensland, is a respected RTO with over 1,000 enrolments annually. Like many education providers, CAECE faced challenges with an outdated student management system (SMS) that struggled to keep pace with their growth and digital transformation goals.

 

To address these limitations, CAECE sought a modern, intuitive, and fully integrated Student Information System. After a thorough review, they chose SELMA SIS—a decision that quickly proved transformational.

 

 

Registrar’s Perspective – Islay Macmichael

“As the registrar, I was initially concerned about transitioning to a new student management system, especially considering the large volume of legacy data we had accumulated over the years. SELMA’s team made the transition smooth and worry-free. Their data migration process was precise, and the user-friendly interface meant that our entire team – from teachers to admin staff – was able to adapt quickly. We now have a single platform that manages everything from student enrolments to communication logs, and it has significantly reduced our administrative load. I can’t recommend SELMA enough!”

 

CAECE’s Objectives in Seeking a New System

 

    • Better customer support – Their legacy system lacked responsive support. CAECE needed a provider that offered continuous, high-quality assistance.
    • Highly automated LMS integration – Managing student data across systems like Cloud Assess was time-consuming. Seamless integration was essential.
    • Simple user interface – With a diverse user base of teachers, administrators, and managers, CAECE needed a system that was easy to navigate.
    • Strong tracking capabilities – Accurate tracking of enrolments, grades, and communications was critical for operational transparency.
    • Self-service enrolments – Empowering students to enrol themselves would reduce administrative workload and improve student experience.
    • Integrated student communication – Automating messages and notifications was key to improving engagement and efficiency.
    • Easy AVETMISS reporting – Manual AVETMISS reporting and contract reconciliation had become unmanageable. Automation was required.
    • Fair pricing model – CAECE needed a solution that offered value for money without compromising on features or support.

 

 

Implementation & Results

 

Thanks to SELMA’s precise data migration and intuitive interface, the transition was smooth:

 

“As the registrar, I was initially concerned about transitioning to a new system… SELMA made the process worry-free and our team adapted quickly.”
— Registrar, CAECE

 

 

 

 

Why SELMA SIS Stood Out

 

Here are some of the key reasons why CAECE chose SELMA:

 

    • Modern, compliant, and secure: SELMA is built on advanced web technology, ensuring that CAECE meets regulatory compliance standards while providing robust data security.
    • Smooth and accurate data migration: CAECE benefited from SELMA’s precise data migration, where all current and legacy student information was seamlessly transferred from the previous system.
    • Automated contract reconciliation: The contract reconciliation system automates the often-complex process of reading monthly reports from DESBT, saving time and reducing errors.
    • Error-free AVETMISS reporting: SELMA includes integrated error management, which greatly reduces the workload when generating AVETMISS reports.
    • Comprehensive event tracking: SELMA’s event log tracks all learner activities, from unit completions to recorded communications, including emails, SMS, certificates, and more.
    • High-level customer support: A dedicated account manager is assigned to CAECE, providing immediate support via email and chat whenever needed.
    • Affordable pricing: CAECE qualified for a free data migration, and the monthly fee for SELMA SIS is highly competitive, considering the substantial value it delivers to the institution.
    • Advanced financial management: The system’s financial management module allows for generating and tracking of invoices and payments, simplifying CAECE’s financial processes.

 

 

Manager’s Perspective – Cris Romao Frobisher

“From a commercial standpoint, SELMA SIS has been a game-changer. We needed a solution that not only addressed our current challenges but also positioned us for future growth. SELMA’s modern approach, automation, and seamless integration with our LMS have allowed us to streamline operations while staying compliant with industry regulations. Additionally, the cost-effectiveness of SELMA is undeniable. We are now spending less on administrative overheads while enjoying an advanced system that supports our business goals.”

 

 

 

 

The SELMA SIS Solution

 

Modern, compliant, and secure – Built on advanced web technology, SELMA ensures compliance with regulatory standards and data security.

 

Smooth and accurate data migration – All legacy and current student records were seamlessly transferred from the old system.

 

Automated contract reconciliation – Monthly DESBT contract reconciliations are now processed automatically, saving time and minimising errors.

 

Error-free AVETMISS reporting – Integrated error management tools streamline reporting workflows.

 

Comprehensive event tracking – All learner activities, including unit completions, certificates, emails, and SMS, are tracked in one place.

 

Dedicated customer support – A named account manager provides prompt support via email and chat.

 

Affordable pricing – CAECE received free data migration, and SELMA’s monthly fees are highly competitive.

 

Advanced financial management – Invoices and payments are now generated and tracked within SELMA.

 

 

Try SELMA free and see why modern education providers are making the switch to a smarter Student Information System.

 

 

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