SELMA SIS Features for Australian RTOs, Higher Education and Training Providers

Manage relationships with employers agents partner institutions and stakeholder organisations with contact hierarchies.

Track every interaction with prospective students including calls emails meetings and notes in one centralized timeline.

Capture assign and respond to student enquiries from multiple channels in one unified system with automated workflows.

Complete customer relationship management system purpose-built for education providers to manage prospective students throughout the recruitment journey.

Create custom web forms to capture enquiries applications and registrations with conditional logic and validation rules.

Create custom web forms to capture enquiries applications and registrations with conditional logic and validation rules.

WordPress integration allowing students to browse courses check availability and enrol directly from your public website.

Connect SELMA with external CRM platforms like HubSpot or Salesforce to synchronise contact and pipeline data.

Get your scope, qualfiications, and units of competency straigh from training.gov.au and keep your curriculum updated.

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Create and validate unique student identifiers via API directly from SELMA

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Collect and manage AVETMISS-compliant data for all nationally recognised training,

Generate AVETMISS-compliant NAT files for state and federal funding submissions, check errors and correct them with ease within SELMA prior to file extraction

Track and reconcile your training contracts against funded allocations, monitor delivery against targets, and identify variances before reporting deadlines.

Manage your CRICOS-registered courses, track international student enrolment conditions, and generate compliance reports for the Department of Education.

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Complete financial management including fee structures invoicing payment processing receipts and refunds.

Define multiple pricing structures for different student types locations or time periods with automatic application.

Track outstanding balances automate payment reminders and manage debt collection processes with aging reports.

Generate quotes for prospective students convert to orders upon acceptance and track through to invoice stage.

Accept online payments through integrated gateways like Stripe PayPal or local providers with PCI compliance.

Two-way integration with accounting platforms like Xero and MYOB for automatic synchronization of financial data.

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Track passport details visa types expiry dates and insurance policies with automated renewal reminders and compliance alerts.

Generate conditional and unconditional offer letters with e-signature capability and acceptance tracking.

Comprehensive application management for international students including document uploads prerequisite checking and decision workflows.

Calculate track and pay recruitment agent commissions based on enrolment success with automated invoicing.

Match international students with homestay families manage placements track payments and handle welfare requirements.

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Comprehensive student records storing personal details, contact information, emergency contacts, medical info, and full academic history in one centralised location.

Secure cloud storage for student documents including transcripts, certificates, ID copies, and assessments with version control and easy retrieval.

Automated validation rules to ensure data quality, prevent duplicates, and enforce mandatory fields before enrolment and throughout the student lifecycle.

Generate, send, and collect enrolment contracts with terms and conditions before course commencement with acceptance tracking.

Organise students into cohorts, classes, or intake groups with capacity limits, waitlist management, and automated enrolment workflows.

Teachers can enter assessment results, grades, and feedback with moderation workflows, grade-book exports, and automated progress tracking.

Track and manage student work placements end-to-end, from employer matching to hours logged, compliance sign-off, and completion records.

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Integration with Persona for biometric identity verification, liveness detection, and document authentication to ensure secure and compliant student identification.

Create and manage programmes and courses with hierarchical relationships, cost centre assignments, descriptions, duration, fees, prerequisites, learning outcomes, and flexible curriculum structure with multi-level organization.

Generate branded certificates and qualifications upon course completion with digital signatures, QR code verification, and automated distribution to students.

Create custom grading scales including pass/fail, percentage, GPA, or competency-based systems tailored to your institution's assessment requirements.

Manage multi-level qualifications including degrees with majors, minors, specializations, elective requirements, and sophisticated completion criteria.

Define complex completion criteria including attendance requirements, assessment results, prerequisite dependencies, and automated progression rules with visual workflow builder.

Schedule classes, allocate rooms, assign teachers, and manage resources with conflict detection, capacity planning, and manual timetabling tools for complete control over scheduling.

Teachers can mark student attendance through manual roll call, bulk marking by cohort or session, with automated compliance reporting, alerts, and intervention workflows.

Sync timetables and schedules with Office 365 and Google Calendar for automatic calendar updates, real-time changes, and unified schedule management across platforms.

Students scan QR codes on entry to automatically record attendance with location and time stamping, eliminating manual roll calls and reducing administrative burden.

Design reusable communication templates for emails, SMS, and PDF documents with dynamic merge fields, institutional branding, and rich formatting, available for instant dispatch to individual students or bulk distribution to filtered groups.

Send targeted emails to students, staff, and stakeholders with templates, merge fields, delivery tracking, and receive replies directly within SELMA through Office 365 and Google Workspace integration.

Send and receive SMS messages with students for reminders, alerts, and support with conversation threading, allowing two-way communication and keeping all interactions logged in SELMA.

Self-service login for teachers to view timetables, mark attendance, enter grades, communicate with students, and access class lists with photos and contact details.

Branded portal where students access personalised timetables, view results, download documents, check payment history, submit service requests, and track their academic progress.

Secure portal for recruitment agents to submit applications, track student progress, view commission statements, and manage their pipeline of prospective students.

Allow employers to enrol employees in bulk, track training progress, download completion certificates, and monitor workplace learning outcomes for their workforce.

Give parents, guardians, or sponsors controlled access to view student progress, attendance records, financial information, and communicate with the institution securely.

Create custom reports and dashboards using system and custom objects with drag-and-drop tools, define permissions, refine filters, and export to Excel, CSV, or PDF formats.

Schedule automatic report delivery via email or push reports to online storage solutions and data warehouses for automated distribution and archiving at specified intervals.

Import data from CSV files to bulk create or update records, and export student, enrolment, financial, and compliance data in structured formats for external analysis or regulatory reporting.

Create unlimited custom fields and tabs across all objects and data types, group fields into organised tabs, and use them throughout reports, forms, communication templates, and workflows without coding.

Define column layouts and save pre-selected searches on all tables and grids in SELMA, allowing users to personalise their workspace and create efficient filtered views for daily tasks.

Build granular permission roles for system access with defined access rights for different user types.

Build and style application, enrolment, and enquiry forms with drag-and-drop tools, customise portal branding and layouts to create unique branded experiences for stakeholders and students.

Define scheduled tasks, event log entries, and automated communication reminders on intakes and classes to trigger notifications, status updates, and workflows at specified times or milestones throughout the student lifecycle.

Define complex completion criteria including attendance requirements, assessment results, prerequisite dependencies, and automated progression rules with visual workflow builder.

Build custom workflows for maximum efficiency using our AI-assisted workflow builder to automate repetitive system tasks, streamline processes, and eliminate manual intervention across the entire platform.

Connect SELMA with leading LMS platforms, accounting systems, and CRM tools through native integrations to synchronise data, eliminate duplicate entry, and streamline operations across your entire technology stack.

Connect to our comprehensive RESTful API with full CRUD operations, webhooks, and real-time data access to integrate SELMA with your custom applications, third-party systems, and automated workflows.

Use a regularly refreshed sandbox environment for testing, development, and training without affecting production data, allowing safe experimentation and integration testing before deployment.

Connect SELMA to your data warehouse or business intelligence platform to access on-demand data feeds for advanced analytics, institutional research, and custom reporting beyond standard system capabilities.

Model Context Protocol server for AI-powered automation and intelligent workflow orchestration across SELMA, enabling advanced integrations and context-aware automated processes.