student admin made easy
Comprehensive student records shouldn't mean complicated data management.
SELMA's student management system maintains complete student profiles, documents, enrolments, and academic records in one secure, accessible location. From initial registration through graduation, track personal details, emergency contacts, medical information, learning support requirements, and complete academic history with role-based access protecting sensitive information. Automated data validation prevents errors at entry, digital document storage eliminates filing cabinets, and student portal integration empowers self-service whilst reducing administrative enquiries—giving your team accurate, accessible student information when they need it.
Student Profile
Centralised repository for comprehensive student information spanning personal details, contact information, emergency contacts, medical conditions, learning support requirements, and complete academic history. Customisable fields accommodate institutional data needs whilst maintaining structured core information.
- Store complete student information with customisable fields for institutional requirements
- Link students with family members, agents, sponsors, and employers tracking relationships
- Audit trails track all changes with timestamps and user attribution ensuring data integrity
Access complete student context in one secure location with role-based permissions protecting sensitive information.
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Document Management
Secure cloud-based document storage system purpose-built for educational record keeping with configurable storage tiers and retention policies. Upload and organise student documents including transcripts, certificates, identification copies, assessment submissions, and correspondence into structured folders.
- Receive student documents via form submissions and emails and add them directly to the documents
- Define document types, order and report on them
- Integration with student portals allows students to upload documents directly reducing admin burden
Eliminate filing cabinets whilst maintaining audit-ready documentation with secure cloud-based storage.
Student Data Validation
Ensure data quality through comprehensive validation rules that check student information for completeness, accuracy, and consistency before records are committed. Configure mandatory fields, format requirements, date range validations, and dependency rules ensuring related fields contain compatible information.
- Real-time validation provides immediate feedback during data entry preventing errors at source
- Batch validation identifies existing records with data quality issues for remediation
- Duplicate detection flags potential duplicate students based on name, date of birth, and contact details
Maintain database integrity essential for accurate reporting with comprehensive validation and duplicate detection.
Classes & Intakes
Organise students into cohorts, classes, or intake groups based on programme, start date, study mode, or campus location with capacity limits and waitlist management. Define class structures including teaching periods, delivery schedules, and resource allocations.
- Automated enrolment workflows assign students to appropriate classes based on selections
- Monitor class fill rates, forecast demand, and optimise resource utilisation
- Waitlist functionality captures excess demand with automatic notification when places available
Optimise class sizes and resource allocation with systematic cohort management and capacity planning.
Marking & Grading
Streamline assessment result entry and grade management through intuitive interfaces allowing teachers to record marks, provide feedback, and finalise grades efficiently. Support multiple assessment types with weighted contribution to final grades.
- Gradebook views show student progress with visual indicators for missing submissions
- Moderation workflows enable internal verification before release with approval chains
- Export functionality generates transcripts and integrates with LMS ensuring grade consistency
Simplify grade management whilst maintaining academic integrity through moderation workflows and audit trails.
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Verification of Identity
Integration with Persona biometric identity verification platform providing secure, compliant student identity confirmation through liveness detection, government-issued ID authentication, and facial recognition technology. Students complete verification through mobile or web interfaces.
- Automated document analysis validates authenticity and extracts information comparing photographs
- Verification results including confidence scores recorded in student profiles
- Configure verification requirements by programme, student type, or risk profile
Prevent identity fraud whilst maintaining user experience with biometric verification technology.