money talks in SELMA
Student fee management shouldn't require an accountant on your team.
SELMA's financial management system handles fee structures, invoicing, payment processing, debtor management, and accounting integration in one unified platform. From simple course fees to complex payment plans, international student pricing variations, and corporate training invoices, SELMA automates the entire financial lifecycle whilst maintaining audit-ready accuracy. Generate professional invoices, process payments through multiple gateways, track outstanding debts with automated reminders, and synchronise financial data with Xero or MYOB automatically—giving your finance team complete control without the complexity.
Fees, Payments, Invoices
Comprehensive financial management covering the complete student fee lifecycle from initial quotation through to final payment reconciliation. Configure flexible fee structures including tuition, materials, accommodation, and miscellaneous charges with support for instalments, payment plans, and early payment discounts.
- Generate professional invoices automatically with customisable templates and branding
- Process payments through multiple methods with automatic receipt generation
- Handle refunds, credit notes, and payment reversals with complete audit trails
Streamline fee management from quote to payment with automated invoicing and comprehensive tracking.
.png)
.png)
Price Books
Create and manage multiple pricing structures tailored to different student cohorts, locations, programmes, or time periods without complex configuration. Define standard fees, then create price books for international students, corporate clients, early bird discounts, or alumni programmes.
- Multiple pricing structures for different student types and time periods
- Effective date ranges ensure pricing updates automatically at semester boundaries
- Override individual prices whilst maintaining base pricing integrity
Ensure pricing consistency across teams whilst accommodating diverse student cohorts and promotional campaigns.
Debtor Management
Proactively manage outstanding student debt through automated reminders, aging reports, and systematic collection processes that maintain institutional cash flow whilst preserving student relationships. Dashboard views show outstanding balances by age bracket, payment history, and collection status.
- Automated email reminders at defined intervals with escalating messaging
- Aging reports and statements showing transaction history and amounts owing
- Flag students with overdue fees for enrolment holds or academic sanctions
Improve cash flow and reduce bad debt with systematic, automated debt collection processes.
Quotes & Orders
Generate professional quotations for prospective students detailing programme fees, materials, accommodation, and additional charges with itemised breakdown and payment terms. Upon student acceptance, convert quotes to formal orders with single click, triggering enrolment workflows and payment processing.
- Email quotes directly or provide portal access with configurable validity periods
- Track quote-to-order conversion rates and analyse pricing effectiveness
- Version control maintains complete quote history ensuring transparency
Accelerate enrolment conversion with professional quotes and seamless order processing.
Payment Gateways
Accept secure online payments from students and families through integrated payment gateways with full PCI DSS compliance. Payments process in real-time with immediate receipt generation and automatic application to student accounts.
- Real-time payment processing with automatic receipt generation and account updates
- Failed transactions trigger automated notifications with retry mechanisms
- Comprehensive reconciliation reports simplify financial close processes
Enable convenient online payments whilst maintaining security and automated reconciliation.
.png)
Accounting System Integration
Eliminate duplicate data entry and ensure financial accuracy through bidirectional integration with leading accounting platforms including Xero and MYOB. Student invoices, payments, refunds, and credit notes synchronise automatically creating corresponding transactions in your accounting system.
- Automatic synchronisation of invoices, payments, and refunds with proper account coding
- Configurable sync intervals balance real-time accuracy with system performance
- Reconciliation reports identify discrepancies and comprehensive error handling prevents data loss
Bridge your student management and accounting systems for seamless financial operations and accurate reporting.