precise attendance tracking
Scheduling complexity shouldn't create scheduling chaos.
SELMA's timetabling and attendance system enables manual schedule creation with intelligent conflict detection, capacity planning, and resource allocation whilst tracking student attendance through multiple methods. Build timetables allocating classes to time slots, rooms, and teachers with real-time clash detection preventing double-booking. Teachers mark attendance through intuitive interfaces, students scan QR codes for self-service check-in, and schedules synchronise automatically with Outlook and Google Calendar. Generate attendance reports for compliance, identify at-risk students through absence patterns, and optimise resource utilisation—giving your operations team control without the complexity.
Timetabling & Resources
Comprehensive timetabling system enabling manual schedule creation with intelligent conflict detection, capacity planning, and resource allocation capabilities. Build timetables allocating classes to time slots, rooms, and teachers whilst respecting availability constraints, capacity limits, and resource dependencies.
- Visual timetable views with drag-and-drop editing and real-time clash detection
- Resource utilisation reports identify underutilised rooms and optimal scheduling patterns
- Publish finalised timetables to student and staff portals with automatic calendar integration
Create conflict-free timetables with complete visibility of resource allocation and utilisation.
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Attendance Tracking
Enable teaching staff to record student attendance efficiently through manual roll call, bulk marking options, or integration with physical attendance systems. Mark students present, absent, late, or left early with optional notes explaining circumstances.
- Automated attendance reports identify patterns triggering intervention workflows for at-risk students
- Historical attendance views show longitudinal trends informing academic support decisions
- Historical attendance views show longitudinal trends informing academic support decisions
Identify at-risk students early through systematic attendance tracking and pattern analysis.
Calendar Integration
Seamless synchronisation between SELMA timetables and personal calendar applications including Microsoft Outlook and Google Calendar ensuring staff and students access current schedules on preferred devices. Changes to timetables including room moves, cancellations, or rescheduled sessions update calendars automatically.
- Automatic calendar updates eliminate manual updates and reduce missed classes
- Calendar integration includes session details like locations and online session links
- Configurable sync intervals balance real-time accuracy with system performance
Ensure everyone has current schedule information without manual calendar maintenance.
Self Service Attendance Marking
Empower students to record their own attendance using QR code scanning at class entry points, providing location verification and timestamp accuracy whilst reducing teacher administrative burden. Generate unique QR codes for each class session displayed at room entrances.
- QR code scanning with geofencing ensures students are physically present at correct location
- Attendance records update immediately with notifications sent to teaching staff
- Late arrival thresholds and session duration limits prevent fraudulent scanning
Reduce teacher administrative burden whilst maintaining accurate attendance records through student self-service.