Migrating your student data to a new management system can feel daunting. Whether you’re moving from a legacy Student Management System (SMS), spreadsheets, or a custom tool, the process doesn’t have to be stressful. With SELMA SIS, your data migration is smooth, secure, and fully supported by a hands-on team who understands the regulatory landscape in Australia and New Zealand.
Why Transitioning to SELMA SIS is Stress-Free
At SELMA SIS, we know that every training provider’s needs are unique. That’s why our team works closely with you throughout the migration process, ensuring minimal downtime and maximum accuracy. From the moment you decide to transition, we’re by your side—guiding, validating, and supporting every step of the journey.
Our system is designed for ease of use, so once your data is migrated, your team can confidently manage students, courses, and compliance without disruption.
Seamless Data Migration
We believe no migration is too complex. Whether you’re using a well-known Student Management System, a bespoke in-house tool, or even a collection of spreadsheets, we will find a way to move you to SELMA SIS. Our team has worked with systems in every possible condition—from pristine, well-structured databases to scattered, inconsistent records—and we know how to make sense of it all.
For most leading SMS platforms, we’ve already developed solid migration scripts that allow us to transfer student, enrolment, course, and assessment data with speed and accuracy. If your current system isn’t on our list, we’ll create a tailored migration approach just for you, ensuring nothing is left behind.
Every migration undergoes multiple rounds of rigorous testing and validation. We don’t just copy data over—we check it, clean it, and ensure it’s fully functional in your new SELMA SIS environment. This means that from the moment you log in after migration, you can be confident your data is complete, accurate, and ready to use from day one.
Our Migration Process
We follow a clear, step-by-step process to make your transition as smooth as possible:
Data Extraction & Preparation
We will request an initial backup that will allow us to test and run comparisons in SELMA SIS in parallel while you are still using your old system. This ensures the final migration will be smooth and stress-free.
Migration Script Mapping
Use our migration scripts to safely import your data into SELMA SIS or curate a migration script for you depending on your current system.
Pilot, Validate, & Compliance Check
Test the first backup file data in your SELMA SIS test site to ensure accuracy and completeness. During this period, your pre–go-live training will also take place, and we will conduct a compliance comparison to ensure all compliance-related data has been imported correctly.
Final Migration and Transition
We will perform a final migration from your last backup if needed and requested. You will also have continuous support from the team to ensure you’re not left wondering on Go Live date.
Throughout the process, our team is hands-on, ensuring minimal disruption to your operations. In most cases, this transition can be completed within one month after providing the initial backup, but we work at our clients’ pace. We will not rush the process and will ensure that everything is understood and running as smoothly as possible.
Maintaining Compliance Continuity
Compliance is critical in both Australia and New Zealand. SELMA SIS includes a compliance comparison process to ensure your new system mirrors the regulatory requirements of your previous SMS.
New Zealand
Our system supports NZQA reporting, SDR, ITR, LNAAT, ACE, Fees-Free, ILN/WLN, and future UIP integrations.
Australia
SELMA SIS integrates with AVETMISS and other compliance workflows, helping you stay aligned with government reporting standards.
This ensures you remain audit-ready and fully compliant during and after the migration.
Templates, Certificates, and Forms
We recreate all your essential templates, including certificates, transcripts, statements of attainment, and forms. If your current system uses custom forms, SELMA SIS can replicate them or provide flexible, easy-to-use alternatives. This ensures your students receive familiar documentation without interruption.
Trusted by Providers Across Australia and New Zealand
SELMA SIS has successfully supported numerous providers in both countries, from small training organisations to larger institutions. Our proven track record demonstrates our ability to deliver smooth, accurate, and compliance-ready migrations every time.
Read two of our customer success stories here:
Make Your Transition Effortless
Migrating to a new SMS doesn’t have to be complicated. With SELMA SIS, you get:
Accurate, secure data migration
Compliance continuity tailored to your region
Replication of all templates, forms, and certificates
Hands-on support from experts throughout the process
Ready to get started? Contact the SELMA SIS team today to book a consultation and see how effortless your migration can be.