International Student Management for Australian CRICOS Providers
Australian international students, without the paperwork pile-up
Visas expire, CoEs stall and agents chase commission. SELMA keeps applications, visas, CoEs, OSHC, agent commissions, accommodation and attendance in one record, built for CRICOS-registered providers.
Passport, Visa and Insurance
An expired visa is a compliance breach, not an admin slip. When expiry dates live in spreadsheets and inboxes, one missed renewal can put a student and your registration at risk. SELMA holds passport, visa and insurance details on the student record and flags what's due before it lapses.
- Visa type, status, number and validity dates in one place
- Alerts before passports, visas or insurance expire
- Students upload renewed documents through their portal
Offer of Place
Every day an offer sits in a draft is a day a student can accept somewhere else. Rebuilding letters by hand also invites errors in fees and dates. SELMA generates branded offers from templates using the application's own data, and students accept them by digital signature.
- Conditional and unconditional offers from one template
- Digital signature acceptance through DocuSign or Adobe Sign
- Automated reminders on offers awaiting acceptance
Application Module
International applications move through many hands: documents, academic review, interviews and offers. Without one view, applications stall between stages and nobody knows who's holding them. SELMA tracks every application through clear stages and scores it against your criteria, so your team can see where each one stands and which to prioritise.
- Configurable stages from documentation to offer
- Automated scoring against your institution's criteria
- Agents see the progress of the applications they submitted
Agent Portal & Commission
Agents who can't see their applications chase your team for updates, and commission worked out in spreadsheets leads to disputes and delays. SELMA gives agents their own portal to submit applications and track progress, and calculates their commission from rules you define.
- Agents submit applications and documents through a guided portal
- Percentage, fixed and bonus rates per rule, by fee type, programme, region or agency
- Commission statements with a full calculation breakdown
Homestay & Accommodation
Placing students in homestays and rooms by email and whiteboard means double bookings and missed arrivals. Finance then has to reconcile it all afterwards. SELMA manages providers, rooms and bookings in one calendar, linked to the student record and invoicing.
- Automated matching suggests placements based on student preferences
- Bookings, transfers and bonds attached to the student
- Accommodation fees invoiced from the booking
Attendance Tracking
For international students, attendance is a visa condition as much as a welfare signal. When it's checked at term end, at-risk students surface too late. SELMA records attendance per session and flags concerning patterns early, so your team can step in before it becomes a compliance issue.
- Session-by-session attendance with an attendance percentage per class
- Automated alerts for concerning absence patterns
- Attendance reports for pastoral care, students and regulators
CRICOS Compliance
PRISMS reporting windows are short, and a missed CoE update puts your CRICOS registration at risk. SELMA checks every international enrolment against CRICOS rules and shows what needs reporting, and by when.
- Checks for unfinalised CoEs, overdue commencements, visas expiring before course end and attendance below 80%
- Reporting deadlines ranked by time left to report to PRISMS
- OSHC and CoE number checks on every enrolment
Run a compliant, scalable education operation on one professional platform.
See how SELMA handles enrolment, compliance and delivery in a 30-minute walkthrough.
