international students in SELMA
managing international students requires specialised compliance, documentation, and support beyond domestic enrolment.
SELMA's international student management tools handle visa tracking, insurance monitoring, offer letter generation, agent commission calculations, and homestay placements within one integrated system. From initial application through to graduation, maintain complete oversight of compliance requirements, automate document expiry alerts, and streamline complex workflows that traditional systems struggle to manage. Whether you're processing 50 or 50,000 international enrolments annually, SELMA ensures nothing falls through the cracks whilst reducing administrative burden on your international team.
Passport, Visa and Insurance
Maintain complete oversight of international student compliance requirements by tracking passport details, visa types, expiry dates, and insurance coverage within centralised student records. Store scanned copies of documents with version control, track visa application statuses and decision dates, and record insurance policy numbers, providers, and coverage periods.
- Automated alerts notify staff when documents approach expiry ensuring proactive renewals
- Store multiple document versions with complete audit trails for compliance verification
- Generate compliance reports for regulatory audits identifying students requiring intervention
- Student portal integration allows students to upload renewed documents independently
Never miss a visa expiry or insurance lapse with automated monitoring and proactive compliance management.
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Offer of Place
Generate professional, branded offer letters for international students with conditional or unconditional status based on prerequisite completion, English language proficiency, or financial documentation. Letters include programme details, fee breakdown, start dates, accommodation options, and acceptance instructions with digital signature capability.
- Conditional offers automatically convert to unconditional upon verification of requirements
- Track offer statuses including issued, accepted, declined, or expired with automated reminders
- Digital signature integration eliminates postal delays and accelerates acceptance process
- Version control maintains complete offer history ensuring transparency and audit compliance
Accelerate your offer-to-acceptance process with professional digital offers and automated tracking.
Application Module
Sophisticated application management system designed specifically for international student recruitment workflows including document collection, prerequisite verification, English language proficiency assessment, and multi-stage decision processes. Applicants upload academic transcripts, language test results, passport copies, and supporting documents through secure portals.
- Automated validation checks ensure application completeness before staff review
- Collaborative review with comment threads and multi-stage approval workflows
- Automated scoring based on institutional criteria helps prioritise high-quality applicants
- Integration with agent portals ensures recruitment partners maintain application visibility
Process more applications with less effort whilst maintaining rigorous quality standards and compliance.
Agent Commission
Automate the calculation, tracking, and payment of recruitment agent commissions based on successful student enrolments with configurable commission structures and payment terms. Define commission rates by programme, student type, or individual agent agreements with support for tiered structures and volume bonuses.
- Automatic commission calculation upon student enrolment or fee payment milestones
- Generate detailed commission statements showing student details and calculation breakdown
- Track payment status and commission owing with comprehensive agent performance reporting
- Build your own commission rules and apply different rules to different agents, programmes, and regions
Build trust with recruitment partners through transparent, accurate, and timely commission processing.
Homestay Module
Match international students with vetted homestay families considering preferences, dietary requirements, location proximity to campus, and family attributes. Maintain detailed homestay provider profiles including household composition, available facilities, previous experience, police checks, and capacity.
- Automated matching algorithms suggest suitable placements based on compatibility factors
- Track placement dates, coordinate airport pickups, and manage placement changes seamlessly
- Handle payment processing for homestay fees with automated invoicing and reconciliation
- Student and family feedback mechanisms inform future matching decisions and quality monitoring
Ensure positive homestay experiences through systematic matching, monitoring, and quality assurance processes.
